A proper freight invoice should include your company name and MC/DOT numbers, the bill-to party's information, a unique invoice number, load reference numbers, pickup and delivery dates, origin and destination, equipment type, weight, miles, the agreed rate, any additional charges like detention or fuel surcharge, payment terms, and the total amount due.

Under federal regulations (49 CFR 371.3), brokers must pay carriers within 30 days unless a different period is agreed to in writing. Many broker-carrier agreements specify Net 30 terms, though some offer quick-pay options (Net 7 or Net 15) for a small fee, typically 1-3% of the invoice amount.

Yes, if detention was agreed upon in the rate confirmation or broker-carrier agreement. Standard detention rates range from $25 to $75 per hour after a 2-hour free time window. Always document your arrival and departure times at each facility to support any detention charges.

TONU stands for Truck Ordered Not Used. It applies when you dispatch to a shipper and the load is canceled or not ready. Typical TONU fees range from $150 to $350. You can invoice for TONU if it is specified in your rate confirmation or carrier-broker agreement. Always get cancellation details in writing.

In most U.S. states, interstate freight transportation services are exempt from sales tax. However, some states may tax intrastate moves or certain accessorial services. This tool includes an optional tax field for those situations. Consult a tax professional for your specific state and service type.